Privacy Policy for Your VA Partner
Effective Date: January 2019
Last Updated: December 1, 2024
Your VA Partner (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy outlines the types of personal information we collect, how we use and protect it, and your rights regarding your information.
1. Scope of the Privacy Policy
This Privacy Policy applies to personal information collected through our website, job application platforms, and other recruitment-related services (collectively, “Services”). By using our Services, you agree to the terms outlined in this policy.
2. Information We Collect
We collect personal information to facilitate recruitment and hiring processes. The types of information we may collect include:
a. Personal Information
- Name, address, email, and other contact details
- Date of birth
- Gender (if voluntarily provided)
b. Professional Information
- Resume or CV, cover letter, and employment history
- Educational qualifications and certifications
- References and letters of recommendation
c. Technical Information
- IP address, browser type, and usage data
- Cookies and similar tracking technologies
d. Sensitive Information
- Government-issued identification (e.g., Social Security Number or equivalent)
- Health-related information (only when legally required or for specific roles)
e. Voluntary Information
- Demographic data, hobbies, or preferences provided during recruitment surveys or forms.
3. How We Use Your Information
We use your information for purposes related to recruitment, hiring, and employment, including:
- Evaluating your skills and qualifications for job opportunities
- Communicating with you about the recruitment process
- Conducting background checks and reference verifications
- Complying with legal obligations
- Improving our recruitment and hiring processes
- Storing your data for future job opportunities (with your consent)
4. How We Share Your Information
Your information may be shared in the following circumstances:
a. With Your Consent
- Sharing your details with third parties or references upon your approval.
b. Service Providers
- Third-party vendors assisting in background checks, assessments, and technology services.
c. Legal Compliance
- Sharing information when required by law, court orders, or government regulations.
d. Corporate Transactions
- In case of mergers, acquisitions, or asset sales, your information may be transferred to the new entity.
5. Data Retention
We retain your information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. If you request deletion of your data, we will comply unless we are legally obligated to retain it.
6. Your Rights
You have the following rights concerning your personal information:
a. Access and Rectification
- Request access to the personal information we hold about you and correct inaccuracies.
b. Data Portability
- Request a copy of your data in a structured, machine-readable format.
c. Erasure
- Request deletion of your personal information, subject to legal limitations.
d. Withdraw Consent
- Withdraw your consent to data processing at any time.
e. Lodge Complaints
- File complaints with your local data protection authority if you believe your privacy rights have been violated.
7. Security Measures
We implement technical, administrative, and physical safeguards to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Despite our efforts, no method of transmission or storage is 100% secure.
8. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our website. You can manage cookie preferences through your browser settings.
9. Children’s Privacy
Our Services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.
10. International Data Transfers
If you are accessing our Services from outside [your country], your information may be transferred to and stored in [your country], where data protection laws may differ from those in your jurisdiction.
11. Changes to the Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We encourage you to review this policy regularly. Significant changes will be communicated to you.
12. Contact Us
If you have questions or concerns about this Privacy Policy or how we handle your information, please contact us:
Email: [email protected]
This Privacy Policy ensures transparency and compliance with applicable laws, including [insert relevant regulations, e.g., GDPR, CCPA]. By using our Services, you acknowledge and agree to the terms outlined herein.
